Development Permit Board

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  How the board works

  Overview

  All Development Permit Board meetings are open to the public. Applicants or their representatives are present to discuss the application. Neighbours and others interested in the development may also attend and make presentations. Written submissions are also considered. Learn more about the new virtual Development Permit Board in the meetings section.

  All development applications considered by the Development Permit Board are first reviewed by the Development Permit Staff Committee, an inter-departmental City staff committee.

  Reports

  Reports of the Development Permit Staff Committee provide the basis for discussion at Development Permit Board meetings and include a recommendation from the staff committee.

  You can access the committee's reports for each development:

  • Online in the meetings section on the Thursday before the meeting
  • By contacting [email protected]

  The process

  1. The board receives a presentation from a representative of the Development Permit Staff Committee (usually the development planner who is the staff person principally responsible for reviewing the application)
  2. The development planner outlines the key issues and recommendations of the Development Permit Staff Committee report
  3. Board and advisory panel members review the posted drawings and model of the proposed development
  4. The Board hears from the applicant, who is asked to respond specifically to the issues raised by the staff committee, and to state whether or not the recommendations contained in the staff committee report can be met
  5. Interested members of the public are invited to address the board
  6. A discussion takes place among members of the board and the advisory panel. Throughout the discussion, questions of all participants are dealt with through the board chair
  7. The board chair polls the advisory panel members for their advice
  8. The three board members debate the recommendation and a motion is made and voted on, the decision of the board is then announced. The chair is restricted in presenting any motions and only votes if two members are unable to reach an agreement.
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  Board members

  Overview

  The Board consists of four senior staff members, the Director of Development Services, who is Chair, the General Manager of Engineering Services, the Deputy City Manager and Director of Planning.  The Chair does not vote except when Board members present at a meeting are equal for and against a question, in which case the Chair shall have the right to exercise the casting vote.

  Each Board member, except for the Director of Development Services, has an alternate or alternates.  If the Director of Development Services is unable to attend a Board meeting, she may appoint a Board member or any alternate of any Board member to act as Chair at that meeting on behalf, and in place, of the Director of Development Services.

  Board members

  Position	Alternate(s)
  Michelle Au, Chair Director – Permitting Services	Timothy Potter Assistant Director, Special Projects
  Matt Shillito Director of Special Projects, Planning, Urban Design, and Sustainability	Jason Olinek Director, Development Planning
  Lon LaClaire General Manager, Engineering Services	Steve Brown Director, Engineering Projects and Development Services
  Corrie Okell General Manager, Development, Buildings, and Licensing	Mandy So Assistant Director, Development Services

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  How to prepare to speak at a meeting

  • Complete this form to request to speak at the meeting on June 22, 2026. 
  • Only those who have signed up are allowed to speak about this item.
  • Speaker list will close at the start of the meeting.
  • You’ll go through a security screening (metal detector and bag check). 
  • All persons who sign up may speak for up to 3 minutes.
  • Speakers representing a group of 5 or more people may speak for up to 5 minutes if all members of the group are present.
  • Any member of the Development Permit (DP) Board may but is not required to, ask any question of any speaker that is related to the application before the DP Board.
  • The chair will call speakers in the order of the list. If the person is not present to speak when first called but shows up before the list is finished, they can still speak once the chair has gone through the complete list and calls them for a second time. 
  • No person attending the meeting may disrupt the business of the DP Board.
  • The DP Board may warn a speaker if they're causing disruptions and can take appropriate steps to ensure a respectful atmosphere. 

  Learn more about DP Board's meeting procedure rules PDF file (99 KB)

Meetings

Reports will be available for viewing 5 days before the meeting. Hard copies of the report can also be obtained by contacting the Development Permit Board assistant and will be available at the meeting.

The meetings are open to the public. If you wish to speak to an item, refer to the speaker procedures section for details.

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  2026

  Meeting date	Agenda/Minutes	Details
  January 26, 2026	Cancelled
  February 9, 2026	Cancelled
  February 23, 2026	Minutes Watch this video	1395 Rolston Street application Appendix D Appendix E Appendix F
  March 9, 2026	Cancelled
  March 23, 2026	Cancelled
  April 13, 2026	Cancelled
  April 27, 2026	Cancelled
  May 11, 2026	Minutes Watch this video	DPB report - DP-2025-00916 - 601 W Cordova St Appendix C Appendix D Appendix E Appendix F Appendix G Appendix H Appendix I Appendix J Appendix K Appendix L Appendix M Appendix N Appendix O Appendix P
  May 25, 2026	Cancelled
  June 8, 2026	Cancelled
  June 22, 2026	Minutes Watch this video	DPB report - 80 Powell Street Appendix C Appendix D Appendix E Appendix F Appendix G Appendix H Appendix I Appendix J Appendix K Appendix L Appendix M
  July 6, 2026	Cancelled
  July 20, 2026	Minutes Watch this video	Approval of previous meeting minutes (June 22, 2026)
  August 10, 2026	Cancelled
  August 24, 2026
  September 14, 2026
  September 28, 2026
  October 19, 2026
  November 2, 2026
  November 16, 2026
  November 30, 2026
  December 14, 2026